Wild Apricot Event Planning Guide

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How do you manage a small business? Did you ever think about the management to keep it afloat?

Don’t forget your members. They are the ones that keep coming back to your services. There’s software that can help you organize your life. Wild Apricot is its name. The future of membership coordination is here.

This review will cover Wild Apricot’s capabilities and pricing, whether you would plan to use it on your own business. Let’s get started, shall we?

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Before you continue, you may want to check out this video by Wild Apricot Membership Software on YouTube that gives a quick review. After, you will want to read the rest of the article for a more comprehensive review of Wild Apricot.

Management at Your Fingertips Wild Apricot Event Planning Guide

Wild Apricot is a cloud-based management software to keep tabs on any transaction within your business. They include members, events, and cash transactions.

You can get a 30-day trial of the software for as many as 50 users, but only with certain features.

Its robust set of features can make administration within reach. Wild Apricot can be accessed online or via their mobile app. It is compatible with both iOS and Android. This allows you to make it easy for key personnel in your institution to access Wild Apricot.

Helpful Features for Your Business

Wild Apricot has you covered if you run a non-profit company. They have a drag-and-drop website builder that lessens the need for web development experience.

Financial reporting tools are also available to help track all transactions, cash, debit, and credit. All of them are kept in an all-in-one platform for any coordination necessary.

This can offer specific services that will benefit your business in addition to its standard offerings. The UI may be a bit all over the place at first, yet its many features make it a cut above the rest.

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Database of Members

Software reduces manual work and creates one integrated data system. Information collected here can be through the web or through mobile apps. It can be used to modify membership levels and renews. The database is easy to manage.

Members of the organization have access to their personal information and can update it whenever they wish. Members can access their profiles to gain more services.

For the owner’s side, you could create a directory for the members to follow. The database will be synchronized in real time.

This won’t be a problem, especially that you don’t have to personally reach out to the member.

Events

Wild Apricot can help you determine the best time to host any event for your members.

Events can be presented visually in a calendar format or as a list format. It doesn’t matter what format you prefer. You can customize them to suit your needs and the members’ wishes, so that each side receives their own benefits.

You could also put up some added perks to make things enticing.

Here’s an example: A live public webinar can attract potential new members, while a private session can encourage peers to join. A specific number of participants can help business owners reap the benefits of their events.

As Wild Apricot is cloud-based, the staff in charge can schedule anything on the dot, as long as you have an Internet connection.

One disadvantage is that it isn’t integrated into any social media. This means that you will have to manually share the information, even though it is already in the software. This can be problematic if you rely heavily on these channels.

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Comprehensive Financial Reports

To organize all finances, the software includes a financial tracking system. There’s an option to generate financial reports that show any payment status, income by source, and measuring any existing outstanding debts.

This is the right place for you if you are a business that requires cash flow analysis. They can be sorted into any form of the transaction too!

Website

All Wild Apricot subscriptions include AWS website hosting. Like before, you can build a website with premade templates or through drag and drop.

This is a good option if you don’t want your members to be sorted into another site for another company. There are many themes to choose from or you can make your own. You can personalize your page using the editor, and these are saved to the cloud.

If your organization needs a custom domain, you may need to consider having a paid subscription. Free plans only get a subdomain, not a personal one.

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Donations

For non-profit organizations, you can set up a digital tip jar on your websites to get some extra cash. Although it might seem odd, it’s a good way to find another source of income. As they say, money makes the world go round.

Wild Apricot lets you add a donation button, include goals, and a progress widget. You can export this data to see the total number of donations received.

Online Store

As part of Wild Apricot’s features, you can set up an online store with their service. Products can be added, removed, or sorted out with seasonal prices. The system will securely process payments.

Wild Apricot also has the option to let them be the ones in charge of logistics. They accept any product, digital or physical. In other words, you can sell ebooks and videos.

Let’s take an example of ebooks: basic recipes or basic math. Any form of education that’s easily digestible will make your products worth buying. By having a purpose in the products, they benefit the members as well.

Payments

Payments are made through their own channel called Wild Apricot Payments. It works the same way as any other online payment gateway. Simply enter your card details and the payment will be processed. You can rest assured that both sides are protected.

There are processing fees of 2.9% and $0.30 per transaction. Any payment is sent directly to your bank account.

There would be invoices and receipts to know that you’ve made a deal. These documents can be exported to.csv file.

This is not possible in all countries. Wild Apricot clients who are based in the United States or Canada cannot receive these perks. Clients or members based in other countries might need to look for alternative payment options. They can still use the software’s other useful features, however.

If you are not located in one of the mentioned countries, members can still use popular payment channels such as Stripe or PayPal. It also means you do not have to manually process all of it.

Marketing and Outreach to Members

Wild Apricot lets you choose any form of marketing to promote your organization.

Email marketing is one of them. They can be limited or unlimited depending on your liking, so you can control the number of engagements.

With various email templates to select from, you can have a professional email or a personal one that’s even mobile-friendly. Wild Apricot even tracks the number of deliveries, clicks, and opens of the email. These data are necessary to determine if your strategy is effective.

Pricing Plans

As it was noted before, there’s a free trial available for up to 50 members. There are 7 options available if you’d like to have more features for a larger group. Below is a summary of their current offerings.

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It’s a great deal with a starting price of $48, which is quite reasonable. This table shows that Wild Apricot won’t give up on its fight against its competitors.

One advantage is that Wild Apricot can cater to various demographics, whether some are niche or generally known to many. All plans are flat-rate, meaning there are no cancellation fees or additional fees.

You have the freedom to avail any plan. You can use it with or without a plan.

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Conclusion and Recommendations

Wild Apricot is a great choice for any non-profit or business. Wild Apricot Event Planning Guide

Website management can be made easy by its ubiquitous trademark, the website builder. It can track all data, from cash transactions to marketing performance. This is a sure-fire way to increase sales. Wild Apricot Event Planning Guide

Although its interface may need to be redesigned for new technology, it is still compatible with older devices. Notably, you could even still use it on its Free plan.

Frequently Asked Questions (FAQs). Wild Apricot Event Planning Guide

What is Wild Apricot?

Wild Apricot, a cloud-based management tool for all sizes of organizations, organizes members and sales.

What devices are compatible with Wild Apricot?

Wild Apricot can be accessed online and via a mobile application. It’s compatible both with iOS and Android devices.

Does Wild Apricot offer customer support?

Yes! The software has the option to use their live chat support, email, or through their forums. They make sure your inquiries will be taken care of.

Are there any hidden transaction fees?

No. All fees in all plans listed have no hidden fees. Wild Apricot’s plans are flat rate and you do not need to spend an additional cancellation fee if you want to stop using the service.

What does the Free trial have?

For 30 days, you get access to the base software features. After the 30 days pass, you have the option to avail yourself of any subscription ad-free or continue the Free plan. It is your choice if you want to continue using Wild Apricot.

Are you able to use your email for Wild Apricot?

Definitely. Wild Apricot uses email as one of the main channels of communication between the owner and members. To keep everyone involved, you can send reminders, invoices and invitations.

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